Missing a Filing Deadline in Federal Court
Missing a filing deadline due to inadvertence unfortunately happens, despite a lawyer's best efforts and even with the most sophisticated calendaring systems. Fortunately, Rule 6(b) allows courts to grant relief by finding that an inadvertent late filing, while negligent, constitutes “excusable neglect.” Pincay v. Andrews, 389 F.3d 853, 860 (9th Cir. 2004).
Federal Rule of Civil Procedure 6(b)
Federal Rule of Civil Procedure 6(b)(1) provides: (1) In General. When an act may or must be done within a specified time, the court may, for good cause, extend the time: (A) with or without motion or notice if the court acts, or if a request is made, before the original time or its extension expires, or (B) on motion made after the time has expired if the party failed to act because of excusable neglect.”
Upon motion made, Rule 6(b)(1)(B) permits a post-deadline filing extension “for good cause,” if the party failed to act because of “excusable neglect.” Lujon v. Nat'l Wildlife Fed'n, 498 U.S. 871, 896 (1990). Excusable neglect requires “a demonstration of good faith ... and some reasonable basis for noncompliance within the specified period of time.” Kimberg v. Univ. of Scranton, 411 Fed. Appox. 473, 477 (3rd Cir. 2010) (quoting Petrocelli v. Bohringer & Ratzinger, 46 F.3d 1298, 1312 (3rd Cir. 1995).
After a deadline has expired, Rule 6 requires a showing of both “good cause” and “excusable neglect.” Brosted v. Unum Life Ins. Co. of Am., 421 F.3d 459, 464 (7th Cir. 2009).
Excusable Neglect Under Rule 6(b)
Courts have held that Rule 6(b)(1)(B) should be construed broadly. Rachel v. Troutt, 820 F.3d 390, 394 (10th Cir. 2016).
Negligence of counsel, including inadvertent delay resulting in an untimely filing of a court document, generally constitutes “excusable neglect” under Rule 6(b). Pioneer Investment Services Co. v. Brunswick Associates, Ltd, Partnership, 507 U.S. 380, 395 (1992) (“excusable neglect” permits late filing of creditor's claim under Bankruptcy Rule 9006(b)(1)). However, negligence of counsel may not always constitute “excusable neglect” under other statutory and case law. For example, missing a filing deadline in a Social Security disability claim (SSDI) will generally not be excusable, and relief is unlikely.
“Excusable neglect” under Rule 6(b) is an equitable doctrine, and while relief is discretionary with the district court, it is an “elastic concept” that courts of appeal have generally held extends to inadvertent delay. Id, at 392.
In Pioneer, the U.S. Supreme Court enumerated four factors to use as guidance as to what constitutes “excusable neglect” under Rule 6(b). Id.
(1) Whether the delay in filing was within the reasonable control of the movant;
(2) The length of the delay and the delay's potential impact on judicial proceedings;
(3) The danger of prejudice to the non-moving party; and
(4) Whether the movant acted in good faith.
In Briones v. Riviera Hotel & Casino, 116 F.3d 379, 381 (9th Cir. 1997), the court extended the four factors test to Rule 60(b) motions. Therefore, under both Rule 6(b) and Rule 60(b), failure to engage in an equitable analysis of all four factors constitutes an abuse of discretion. Lemoge v. United States, 587 F.3d 1188, 1192 (9th Cir. 2009) (“We conclude that the district court did not identify the Pioneer-Briones standard or correctly conduct the Pioneer-Briones analysis and that this was an abuse of discretion.”)
In Pincay, at 854-855, it was legal error to conclude that “a calendaring mistake is the type of ‘inadvertent mistake' that is not entitled to relief pursuant to Rule 60(b)(1),” by “impermissibly adopting a per se rule in applying the Pioneer/Briones balancing test.”
The court in Bateman v. Postal Service, 231 F.3d 1220, 1225 (9th Cir. 2000) held that a late filing was excusable neglect, when an attorney needed a month to recover from jet lag and catch-up on his e-mail after a trip abroad and demonstrated a disregard for his client's interest and the court's docket. (“Counsel showed a lack of regard for his client's interests and the court's docket. But there is no evidence that he acted with anything less than good faith.”)
Black's Law Dictionary defines “good cause” as adequate or substantial grounds or reason to take a certain action, or to fail to take an action prescribed by law. What constitutes good cause is determined on a case by case basis. Good cause is not a rigorous or high standard under Rule 6(b), and courts have construed it broadly. Ahanchion v. Kenan Pictures, 624 F.3d 1253 (9th Cir. 2010); Venegas-Hernandez v. Sonolux Records, 370 F.3d 183, 187 (1st Cir. 2004). It imposes a “light burden.” Moore's Federal Practice § 6.06  p. 6-32. Matthew Bender 3rd ed. 2013.
In applying the Pioneer-Briones analysis, courts have found that inadvertent calendaring mistakes, while they may be negligent, constitute “good cause” under Rules 6(b) and 60(b) to entitle relief for late filings. Pincay, 389 F.3d at 860.
Federal Cases Should be Decided on the Merits
Rule 6(b), like all the Federal Rules of Civil Procedure, “[is] to be liberally construed to effectuate the general purpose of seeing that cases are tried on the merits.” Rodgers v. Watt, 722 F.2d 456, 459 (9th Cir. 1983); Wong v. Regents of the Univ. of Calif., 410 F.3d 1052, 1060 (9th Cir. 2005) (“Of course, courts should not mindlessly enforce deadlines.”)
The excusable neglect doctrine exists, at least in part, to prevent victories by default. Newgen, LLC v. Safe Cig. LLC, 840 F.3d 606, 616 (9th Cir. 2016) (observing that it is “the general rule that default judgments are ordinarily disfavored.”) Litigation in the federal civil procedure system should be decided on the merits and not on technicalities. Rodriguez v. Village Green Realty, LLC, 788 F.3d 31, 47 (2nd Cir. 2015) (citing Cargill, Inc. v. Sears Petroleum & Transp. Corp., 334 F. Supp. 2d 197, 247 (NDNY 2014) (there is a strong preference for resolving disputes on the merits).
Procedure “is a means to an end, not an end in itself - the ‘handmaid rather than the mistress' of justice.” Charles E. Clark, History, Systems and Functions of Pleading, 11 Va. L. Rev. 527, 542 (1925). The Federal Rules of Civil Procedure serve “to secure the just, speedy, and inexpensive determination of every action and proceeding.” Fed. R. Civ. P. 1. All sides to a dispute must be given the opportunity to fully advocate their views of the issues presented in the case. Indep. Towers of Wash. v. Washington, 350 F.3d 925, 929 (9th Cir. 2003).
Of course, attorneys must maintain an hyper-awareness of their obligation to not miss a filing deadline that may have the potential to significantly impact a client's interests, the court's docket, the judicial process, and opposing counsel's responsibility to fully advocate on behalf of his/her client.
That said, when missing a filing deadline occurs, it's not the end of the world. Don't panic. If it is an inadvertent mistake, it may be alright.
At Law Med, we understand federal law as it applies to Social Security disability cases (SSDI) and long-term disability (LTD) claims under ERISA.